Arrival Time – Ticket holders are allowed on site for check in at 3:30 pm Friday. Please do not arrive any earlier as we will be busy getting ready for the event.
Departure Time – You must be packed and out of your room no later than 10:00am Monday morning.
Check In – Tickets are will call style. There are no printed tickets, you should have received a receipt of purchase after you completed your checkout. It is a good idea to have this on file (in your phone will do) but it is not necessary. Your name will be on our master list, so when you check in we should already have your information.
Tickets/Admission – What’s Included??
The event is NOT open to the public. You MUST have purchased a ticket previously or plan to purchase one upon arrival to be on the premises.
No day passes are available.
No admission to workshops are allowed unless you have purchased a ticket and paid the additional fee for workshops.
Workshops are not included in the admission price.
The admission price includes lodging for three nights, 7 meals (dinner Friday and breakfast, lunch, dinner on Saturday and Sunday), Unlimited drink service (Saturday & Sunday), the key note lecture on Friday and 8 additional lectures and admittance to the Sunday night closing reception.
All meals are included with your ticket. There are regular, vegetarian, vegan and GF options. You must select what type of meals you want w/ your registration. Please eat whatever meal type you select when you register.
All tickets include three nights lodging. All lodging shares accommodations with up to 8 other people in a cabin or dorm. All rooms are equipped with clean linens and towels which will be changed/replaced daily. You do not need to bring any of these items.
Keys and Security for rooms – This is a closed community event. Security is lax because it has yet to become a concern. If you are worried about your belongings, please keep them with you at all times, or locked in your car. Also, there are keys to the rooms available upon request. However, if you lose the key there will be a charge to replace the key. This is closed community event, we trust that everyone in attendance is looking out for the best interest of the whole in attendance.
Please be mindful of others who are staying in the same cabin or dorm as you. Please keep noise down to a minimum after 10pm.
Do I have to stay onsite?
Your ticket includes 3 nights lodging. If you wish to stay somewhere else you may do so, but the price of your ticket remains the same.
Are kids allowed onsite?
No, the venue does not allow anyone under the age of 18 to be onsite. If you are traveling with children you will need to stay off site. Please contact conference organizer Catamara Rosarium at email@example.com to discuss special arrangements.
How do I get there?
The retreat center is approximately 1 hour, 15 minutes from SEA-TAC airport. UBER/LYFT/TAXI will cost about $100 each way and there is no bus service that will get you to the event location. If you don’t plan to sign up for the shuttle service through VGS, please make sure you have made other arrangements for transport. We are now making arrangements for a shuttle service to and from SEA-TAC airport. Pick up point will be around 1pm on Friday with a departure the following Monday from the retreat center (after brunch) around 11am. If you are interested in taking advantage of this service, please send an email to firstname.lastname@example.org and we will add you to the list and update you as more information is available. The ride share should cost around $65 RT per person. Each van holds 10 people.
Weather – Typically we have very little rain after July 4th in this bio region of the Pacific Northwest. However we advise you to be prepared for rain, sun, mosquitos, etc. Anything is possible.
Symposium Attendees are guests at the Retreat Center, which also has staff who stay onsite. There are also rules that require us to reign in our enthusiasm and be in our bunks/cabins by 12am.
Live music, acoustics instruments, and singing are not permitted outside after 10pm (unless its an event hosted by the organizers of the event). All noise is to be kept to a minimum after the witching hour (midnight).
Smoking is allowed in designated places only. Please refer to your map or inquire at the registration booth for location.
Drugs – Drugs are strictly prohibited and will not be tolerated. This includes cannibus. It may be legal to smoke/ingest cannibus in WA state, however it is not legal on federally funded land or educational facilities. Please be respectful of this rule and don’t put us in an awkward position where you will be asked to leave. THERE ARE NO REFUNDS IF YOU ARE ASKED TO LEAVE.
The center has a myriad of beautiful maintained trails. We ask that you do not stray from the trails. This is for your safety and ensures you don’t wind up trespassing on someone else property.
Please pack out anything you pack in while exploring the trails. Be mindful and do not litter.
The symposium has limited capacity therefore we are unable to offer refunds.
All tickets, workshops and onsite lodging registrations are final.
We apologize for any inconvenience this may cause. We understand that circumstances in life ‘happen’ therefore symposium tickets and rooms are transferable. Please email us at email@example.com if you need to transfer your room or admission to a friend.